NCOA Mail List Processing Services

Mail List Processing

Mail List Preparation and
Enhancement for your company or organization.
The Key to an effective Direct Mail Marketing Campaign is a clean, focused mailing list.
By correcting and eliminating bad records we save you money while ensuring that your message reaches the right people.

Stay Up To Date

The USPS reports that approximately 44 million people and businesses move each year.
With all of this moving it is hard to keep an accurate mail list, which can lead to wasted mailings and loss of potential revenue.Postal Systems uses the NCOA databse to update and correct your mail lists.

Super Mail

Postal Systems utilize a number of strategies to speed postal delivery, reduce wasted mail, and lower printing, mailing, and postage costs…
we eliminate costly duplication while correcting and standardizing to match USPS standards. We also presort by carrier route in order for your mail to qualify for maximum postage discounts.

We provide proven solutions to maximize your direct mail results, eliminate unnecessary costs and increase your return on investment.

List Preparation & Enhancement

File Conversion
ZIP Correction
ZIP+4 Coding and Appending
Address Correction and Standardization (upper/lower case, abbreviations, etc)
Merge/Purge/Duplicate Elimination
NCOA (National Change of Address) Processing

duplicate records Duplicate Elimination
eliminates duplicates on your mail file. Eliminating duplicates will save money on postage and production costs.

Matched Mail Merge Merge Purge
Merges files together. Clients with 2 or more internal databases can have their mail lists merged to save money on postage.

mail profiling Profiling
Postal Systems can take your current customer database and match it to a database that contains similar demographic and psychographic characteristics.
We can also analyze your campaign results and see what characteristics are working and obtain a new list matching those results.

mail genderization Genderization
We can sort your data by gender so names have a title of Mr. or Ms. This will make your salutation look personal.

usps ncoa NCOA
We can pass your database past the National change of address data of the U.S. Post Office.
This will eliminate non forwardable addresses or allow you to get the new address of a good customer.

USPS Qualification and Optimization

CASS and PAVE Certification
Automation and Enhanced Carrier Route Presorts for First Class, Standard Mail, Nonprofit, Periodical and Package Services
Postnet Barcoding for automation discounts
Drop Shipments
Simplified Saturation Mailings by Zip Code – Resident, Business and P.O. Box lists

We standardize your data using U.S. Postal Service Authorized software
to insure that you meet all postal standards and qualify for the best postal discounts.

All supplied data files are CASS (Coding Accuracy Support System) and PAVE (Presort Accuracy, Validation and Evaluation) certified with
USPS approved software to correct and enhance each record, optimize postage discounts and prepare all necessary postal forms for speedy delivery.

Data Management and Analysis

Data Entry
Database Storage and Maintenance
Radius Pulls
Unique Record Coding
Gender Assignation
Salutation Field Creation
Entry Point Analysis

Mail List Resources and Providers

Please contact us directly for more information on mail lists.

We offer free consulting on your direct mail projects and can provide the highest quality list sources depending on your campaign.